Registration in PADOR is obligatory for all applicants to Call for proposals. (non-state actors, public administration bodies including local authorities).
The Potential Applicant Data On-Line Registration (PADOR) is an on-line database in which organizations register themselves and update regularly their data.
This data concerns the organization itself, it is not linked to a particular project proposal, and is used by the European Commission for evaluating the operational and financial capacity criteria as well as for checking the eligibility of the organizations that participate in calls for proposals.
PADOR was launched by EuropeAid to: Make it no longer necessary for potential applicants to provide all the mandatory data concerning their organization together with their financing proposal each time they participate in a call. Applicants only need to indicate in their application forms their unique identification number, called EuropeAid ID (PADOR number), which is created after registering in PADOR.
Allow EuropeAid to have a better knowledge of its (potential) partners in development cooperation.
WHO REGISTER IN PADOR
Registration in the database is open, in principle, to all organizations that:
are active and have capacities in the international development field;
require financing from EuropeAid, either on the long or short run;
have officially registered statuses (or equivalent documents) and have their own established -annual accounts; (in this case refer to section 2.2 of the guidelines you refer to identify possible derogations).
have the ability to speak on behalf of their members.
NOTE: The leading applicant should care of forming a partnership with eligible organizations and ensure their collaboration from the very formulation phase.
WHEN REGISTER IN PADOR, ORGANISATION WILL
Obtain an identification number (EuropeAid ID/PADOR number), that has to be inserted in the application form.
Upload information to be taken into consideration by the Evaluation Committee of the Call for proposals they apply for (e.g. administrative and financial data)
Make their existence known to the European Commission, but also to other organizations through the “search for local partners” tool.
Applicants must be registered in PADOR before the deadline for the submission of Concept Notes (specified in the guidelines of each Call for proposals).
Co-applicants and Affiliated Entities must be registered in PADOR before the deadline for the submission of Full Applications (specified in the guidelines of each Call for proposals). All the steps to follow to be registered in PADOR and get an EuropAid ID are explained in the PADOR help guide for applicant / co-applicant / affiliated entities downloadable form the EuropAid Website. PADOR also has an help desk which can support organisation to register or to recover their ID. The registration has be done once. However applicants should update their PADOR account (respecting the CfP deadline in case you are responding to a specific one).
It is important to remember that the Evaluation Committee in charge of each Call for proposals will only take into account the data that have been updated most recently.
IMPORTANT STEPS THAT ALLOWS THE REGISTRATION
Registration to ECAS: PADOR is a database of organizations. Nevertheless the management of PADOR data within the organizations is done by individuals, who have to be identified with his/her own access rights. The ECAS (European Commission Authentication Service) registration is your data as an individual, not organization. Your ECAS account allows only for your identification as a user of the profile of your organization, which is in PADOR. Registration at ECAS is necessary to start the registration in PADOR.
The LEF number: The LEF (Legal Entity File), is a set of financial information that an organization must provide. It contains all the administrative data permitting the organization’s identification (e.g. official name and address of the organization). The LEF must be compiled/updated as main step for registration in PADOR and grant application. If you are the main applicant and you have never signed a contract with the European Commission before, you must send a paper version of the LEF together with your project proposal.